Box: Sharing Links and Inviting Collaborators (Browser Version)


Box is a cloud content management and file-sharing service for businesses. Users can determine how their content can be shared with other users. Users may invite others to view and/or edit an account's shared files, upload documents and photos to shared files, upload documents and photos to a shared file's folder, and give other users rights to view shared files.

Only active students and employees have access to Box. For more information regarding Auburn alumni and Box accounts, visit the Knowledge Base article at aub.ie/gradchanges. For more information regarding Auburn retirees and Box accounts, visit the Knowledge Base article at aub.ie/retirees.

Your Auburn Box account can be accessed in the following ways:


Box offers two primary ways to share content: Collaboration and Shared Links. Each method serves different purposes and offers distinct features. Below is an explanation of each method to help you choose the best option for your needs.

Collaboration


Collaboration involves inviting individuals to a file or folder, granting them various levels of access. Key points for collaboration include:

Instructions for Inviting Collaborators in Box:

  1. Open Box at auburn.box.com and locate the folder or file you wish to share with a collaborator. Hover over the file or folder and click "Share" (Arrow icon).

Box file to share

  1. In the “Invite People” field, enter the email of the individual(s) you would like to invite, and use the down arrow next to “Invite as Editor” to adjust the role of the collaborator (editor, viewer, etc.).

Box invite people and choose permissions

  1. Include a message and click “Send.” The collaborator will receive an email inviting them to access the file or folder.

Box send sharing email

Frequently asked questions regarding collaboration can be found at this Box support site.

Shared Links


Shared Links provide a unique URL to access specific files or folders. Key points for shared links include:

Instructions for Sharing Links in Box:

  1. Open Box at auburn.box.com and locate the folder or file you wish to share. Hover over the file or folder and click "Share" (Arrow icon).

Box file to share

  1. In the pop-up window, click "Create Shared Link" to toggle it on.

Box shared link option

  1. Here, you can change the settings of who can access the link and the link permissions (can edit, can view and download, or can view only). You can also select "Link Settings" to customize the link (link expiration date, allow downloads, etc.) if needed. Copy the link and share it via email or any other communication tool. 

Box send sharing link

Frequently asked questions regarding shared links can be found at this Box support site.

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