Mailing Lists (also called Listservs) make it easy to send email to multiple recipients while sending the message only to one specific address. This allows the individuals in your campus group or organization to easily communicate with each other using a centralized list of email addresses.
Below you will find information on creating/requesting a new Listserv, managing a Listserv as a Listserv administrator, and adding/removing yourself to/from a Listserv. Should you have any questions or issues accessing your Listserv, contact the IT Service Desk at (334) 844-4944.
New mailing lists can be created at the request of an Auburn University employee or student. To create a Listserv, the user who will be considered the administrator, or owner, of the Listserv should submit a Listserv Request. You can also navigate to the request form at aub.ie/listserv.
Note: new Listserv requests may take up to three (3) business days to process.
Once created, the Listserv administrator will receive confirmation details including the Listserv name, password, and URL.
Listserv members can email messages to the Listserv at LISTNAME@listserv4.auburn.edu (where LISTNAME is the name of the Listserv).
Only users who are members of the Listserv can send email messages to the Listserv and receive email messages from the Listserv.
Listserv administrators can manage their Listserv at https://listserv4.auburn.edu/mailman/admin/LISTNAME (where LISTNAME is the name of the Listserv).
Note: AU VPN is required in order to access the Listserv from off campus.
Accessing the Listserv:
After navigating to the Listserv URL, enter your Listserv administrator password and click Let me in.
After logging in, administrators will see the Listserv General Options Section.
From this page, there are several settings changes administrators can make to the Listserv, including fundamental list characteristics, descriptive information, and basic behaviors.
For any changes that are modified on the General Options page, scroll to the bottom and select the Submit Your Changes button for changes to take effect.
Listserv Administrators and Moderators:
There are two ownership roles associated with each mailing Listserv: List Administrators and List Moderators.
- List Administrators are users who have ultimate control over all parameters of this mailing list. They are able to change any list configuration variable or setting available through the administration web pages, including any setting changes mentioned in this article. List Administrators can also act on pending requests.
- List Moderators are users who have limited permissions. They are not able to change any list configuration variables, but they are allowed to act on pending administration requests, including approving or rejecting held subscription requests, and disposing of held postings.
Multiple administrator email addresses can be entered on the General Options screen as shown below:
Multiple list moderator email addresses can also be entered on the General Options screen as shown below:
Listserv Email Message/File Attachment Size:
By scrolling to the end of the General Options page, administrators can change the email message size limits. Use 0 for no limit in size (the value entered includes total size for email message body and email file attachments). Edit your maximum limit preference, and click the Submit Your Changes button to save changes to email size limits.
Listserv Configuration Categories and Other Administrative Activities:
From the top of the General Options page, Listserv administrators can access various Configuration Categories and Other Administrative Activities.
From Configuration Categories, click Membership Management to view a list of all members of the Listserv.
To Tend to Pending Moderator Requests, click the option under Other Administrative Activities.
From here, you can defer, accept, reject, or discard any held messages. Click Submit All Data to save changes.
Under Other Administrative Activities, administrators can also view a list of all archives associated with the Listserv by clicking Go to list archives.
From here, you can click to view Listserv message archives by thread, subject, author, or date.
Logging out of the Listserv:
When you have finished accessing or making changes to your Listserv, click the Logout button from the General Options page.
If the administrator of the Listserv allows open subscribe/unsubscribe requests, users may add or remove themselves by sending an email request to the Listserv system.
1. To subscribe to a Listserv, a user should send an email from the email address they want subscribed to:
LISTNAME-join@auburn.edu (where LISTNAME is the name of the Listserv)
2. To unsubscribe to a Listserv, a user should send an email from the email address they want unsubscribed to:
LISTNAME-leave@auburn.edu (where LISTNAME is the name of the Listserv)
If the Listserv administrator does not allow users to openly subscribe or unsubscribe from the Listserv, users may contact the Listserv administrator by email to request to be added/removed. The administrator contact email address is LISTNAME-owner@auburn.edu (where LISTNAME is the name of the Listserv).