Inviting External Users to a Team
In Microsoft Teams, once a Team has been created, you can invite external users (users outside of Auburn University) to join the Team.
1. Open your Team: Navigate to the Team where you was to add an external user.
2. Add a Member: Click on "More options" (the three dots) next to the Team name, and select "Add member."
3. Enter the Email Address: Type in the email address of the external user. If they are outside of your organization, Teams will automatically recognize them as a guest.
4. Send the Invite: Click "Add" to send the invitation. The external user will receive an email with a link to join your team.
5. Once the external user accepts the invitation (example email invitation shown below), they become a guest in your team and can start collaborating.
Sharing Files with External Users in a Team
Within a Team, files and folders can easily be shared with external users who may not be an existing member of a Team.
1. Navigate to the Files Tab in the Team: Open the channel where you want to share the file and click on the "Files" tab.
2. Upload or Select a File: You can either upload a new file or select an existing file from your list.
3. Share the File: Find the file you wish to share. Click the three dots, then "Share" (you can also click the Share icon).
4. Enter the email address of the external user outside of your organization. To the right of the email address, select the drop-down options to choose your file sharing permissions (can edit, can view, or can't download).
5. You can either copy a link to directly share the file through Teams, or click "Send".
6. If you clicked "Send," the external user will receive an email (example email shown below). Once the external user opens the file, they can access the file and can start collaborating.
7. You can also go back to the file in your Team and edit sharing permissions or select "Stop sharing" to remove sharing access for the external user.