ZOOM default participants and webinar information

AU has very limited webinar resources and meetings can be setup with the same audio/video limitations as webinars. Using a meeting and setting it up properly is recommended. RP


Overview of Zoom Meeting and Webinar

“Webinar” has become a kind of generic term for any online gathering. However “Webinar” is actually a specific type of meeting and technology, so I will refer to Webinar and Meeting separately, even though they use the same equipment and Zoom to work.


We encourage the use of Zoom Meetings over Zoom Webinars where possible. Both have the same features available (e.g. Registration, Branding, Polling, Live Streaming). You actually have more assigned capacity using the meeting. Your meeting capacity is 300 and can be raised to 500.


AU Specific Meeting and Webinar Capability

As an AU employee your default Zoom Meeting capacity is 300 and can be raised to 500.

Zoom Webinar has very limited licensing on campus and you would be limited to 100 participants if a license is available to assign. Auburn has approximately fifteen 500 Webinar licenses. There is ONE 3,000 webinar license for AU needs.


The main differences between the meeting and webinar option are:

Meeting: will allow people to participate by default with audio and video.

Webinar: will allow people to participate by default with chat.


Meeting can be setup to only allow people to participate with chat only, just like the webinar.


If you need to reach a Very Large Audience (VLA), the Zoom event can be live streamed to a streaming platform such as YouTube/Facebook/Custom Service.


If you need to archive a Zoom event, we recommend recording to the cloud and not locally. When the archive is complete, you will receive an email with the link to the .MP4 file, which can be downloaded and placed into Panopto or other platform as access and security requires.


Be advised that any public facing/accessible events and archives should have Closed Captioning done to meet Accessibility requirements.



Side by side feature comparison




Participant Roles

Learn more about Meeting Roles.

Learn more about Webinar Roles.

Audio Sharing 

  • All participants can mute/unmute their own audio
  • Host can mute/request to unmute participants
  • The Host can set all participants to mute upon entry
  • Only the Host and panelists can mute/unmute their own audio 
  • Attendees join in listen-only mode*
  • The Host can unmute one or more attendees 

Video Sharing

All Participants 

Hosts and Panelists 

Screen Sharing 


300. Up to 500 participants with large meeting add-on. 1,000 available for individual/departmental purchase.

100 possibly available. 100-10,000 participants available for individual/departmental purchase

Participants List 

Visible to all participants  

Visible to Host and Panelist 

Email Reminders 


If registration is enabled


In-Meeting Chat

Webinar Chat 

Meeting reactions



Nonverbal feedback


Only raise hand




File Transfer 






Polling for Meetings

Polling for Webinars


FacebookYouTubeWorkplace by FacebookCustom Streaming Service 

FacebookYouTubeWorkplace by FacebookCustom Streaming Service


Registration for Meetings

Registration for Webinars

Closed Captioning 






Breakout Rooms 



Practice Session


Waiting Room 



Paypal Integration


Require Password to Join

International Dial-in Numbers

Closed Captioning

*Note: If the host or co-host enables Allow to talk for an attendee, they will be able to enable their microphone as well as mute and unmute themselves.



If you choose to purchase a dedicated Webinar license, here are the prices. An account number would need to be provided to AU Software ausoftware@auburn.edu.


Dedicated Zoom license prices.

Meeting 500:     $600/year

Meeting 1,000:  $900/year

Webinar 100:     $400/year

Webinar 500:     $1400/year

Webinar 1,000: $3400/year

Webinar 3,000:  $4,950/year

Webinar 5,000: $12,450/year

Webinar 10K:     $19,470/year



AU contracted Captioning Providers


Archived events: Should go thru REV and should be coordinated through Auburn Office of Accessibility for billing and completion.

$1.25 per minute ($75.00 per hour)


Live events: Should use 2020Captioning and can be setup by the event organizer and payed for with their individual AU P-Card. Organizer should provide 2020Captioning with their individual information.

$85.00 per hour (one hour minimum)

2020captioning will need advance notice of the dates and times the service will be needed and the meeting join link(s). The general contact for 2020 is: 2020office@2020captioning.com or you can reach out directly to Chris Hopkins chris@archivecaptioning.com or Anne Hopkins anne@2020captioning.com with questions or to inquire about availability when the need arises.