Running Zoom Safely: How to Secure Your Meetings and Prevent Zoom-Bombing

When any major disruption or change to daily life occurs, it doesn’t take long for bad actors to catch up. With the recent increase of people telecommuting, Zoom has become a target platform for individuals to abuse. Zoom-bombing is when uninvited meeting guests share screens, audio, or chat messages that are disturbing and often graphic. These gate-crashers typically utilize publicly available Zoom links and Personal Meeting rooms that are visible to the public for easy sharing. This article provides some suggestions on setting changes and best practices you can employ to keep from falling victim. The links in this article will take you to either Auburn knowledge articles or Zoom support articles that provide additional instructions, and all of the links have been checked and are safe to use. 

Keep Zoom Updated

One of the most important steps you can take for your security is to ensure your Zoom application is up-to-date. Auburn has provided instructions for updating your devices and turning on automatic updates where available.

Manage Participants

Regardless of the size and breadth of your meeting, you can enable settings that help you control who might participate.

Enable a Waiting Room

Once you’ve determined who will be attending your meeting, you can add another layer of safety by implementing a Waiting Room prior to the start of your meeting. This is essentially a staging area that allows users to know they’re in the right place and that they will be connected on time, but it also gives the host a chance to monitor who is joining. As of a recent update, this is a default setting when you create a Zoom meeting, but it can be adjusted as needed. Click here for instructions on enabling a waiting room for newly created or previously scheduled meetings

Manage Screen Sharing

Last, but by no means least, you should adjust your meeting’s screen-sharing settings. Best practices suggest that screen sharing should be limited to the host, and a recent Zoom update made that the default setting when creating meetings. If you you have existing meetings scheduled, you may need to go in and change that setting manually. Click here for instructions on changing your screen sharing settings.