AU has very limited webinar resources and meetings can be setup with the same audio/video limitations as webinars. Using a meeting and setting it up properly is recommended. RP

 

Overview of Zoom Meeting and Webinar

“Webinar” has become a kind of generic term for any online gathering. However “Webinar” is actually a specific type of meeting and technology, so I will refer to Webinar and Meeting separately, even though they use the same equipment and Zoom to work.

 

We encourage the use of Zoom Meetings over Zoom Webinars where possible. Both have the same features available (e.g. Registration, Branding, Polling, Live Streaming). You actually have more assigned capacity using the meeting. Your meeting capacity is 300 and can be raised to 500.

 

AU Specific Meeting and Webinar Capability

As an AU employee your default Zoom Meeting capacity is 300 and can be raised to 500.

Zoom Webinar has very limited licensing on campus and you would be limited to 100 participants if a license is available to assign. Auburn has approximately fifteen 500 Webinar licenses. There is ONE 3,000 webinar license for AU needs.

 

The main differences between the meeting and webinar option are:

Meeting: will allow people to participate by default with audio and video.

Webinar: will allow people to participate by default with chat.

 

Meeting can be setup to only allow people to participate with chat only, just like the webinar.

 

If you need to reach a Very Large Audience (VLA), the Zoom event can be live streamed to a streaming platform such as YouTube/Facebook/Custom Service.

 

If you need to archive a Zoom event, we recommend recording to the cloud and not locally. When the archive is complete, you will receive an email with the link to the .MP4 file, which can be downloaded and placed into Panopto or other platform as access and security requires.

 

Be advised that any public facing/accessible events and archives should have Closed Captioning done to meet Accessibility requirements.

 

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Side by side feature comparison

Feature	Meeting	Webinar
Participant Roles	Host and Co-host Participant Learn more about Meeting Roles.	Host and Co-host Panelist Attendee Learn more about Webinar Roles.
Audio Sharing	All participants can mute/unmute their own audio Host can mute/request to unmute participants The Host can set all participants to mute upon entry	Only the Host and panelists can mute/unmute their own audio  Attendees join in listen-only mode* The Host can unmute one or more attendees
Video Sharing	All Participants	Hosts and Panelists
Screen Sharing	✔	✔
Capacity	300. Up to 500 participants with large meeting add-on. 1,000 available for individual/departmental purchase.	100 possibly available. 100-10,000 participants available for individual/departmental purchase
Participants List	Visible to all participants	Visible to Host and Panelist
Email Reminders	N/A	If registration is enabled
Chat	In-Meeting Chat	Webinar Chat
Meeting reactions	✔	N/A
Nonverbal feedback	✔	Only raise hand
Q&A	N/A	✔
File Transfer	✔	N/A
Whiteboard	✔	✔
Annotation	✔	✔
Polling	Polling for Meetings	Polling for Webinars
Livestream	Facebook, YouTube, Workplace by Facebook, Custom Streaming Service	Facebook, YouTube, Workplace by Facebook, Custom Streaming Service
Registration	Registration for Meetings	Registration for Webinars
Closed Captioning	✔	✔
Recording	✔	✔
Breakout Rooms	✔	N/A
Practice Session	N/A	✔
Waiting Room	✔	N/A
Paypal Integration	N/A	✔
Require Password to Join	✔	✔
International Dial-in Numbers	✔	✔
Closed Captioning	✔	✔

*Note: If the host or co-host enables Allow to talk for an attendee, they will be able to enable their microphone as well as mute and unmute themselves.

 

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If you choose to purchase a dedicated Webinar license, here are the prices. An account number would need to be provided to AU Software ausoftware@auburn.edu.

 

Dedicated Zoom license prices.

Meeting 500:     $600/year

Meeting 1,000:  $900/year

Webinar 100:     $400/year

Webinar 500:     $1400/year

Webinar 1,000: $3400/year

Webinar 3,000:  $4,950/year

Webinar 5,000: $12,450/year

Webinar 10K:     $19,470/year

 

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AU contracted Captioning Providers

 

Archived events: Should go thru REV and should be coordinated through Auburn Office of Accessibility for billing and completion.

$1.25 per minute ($75.00 per hour)

 

Live events: Should use 2020Captioning and can be setup by the event organizer and payed for with their individual AU P-Card. Organizer should provide 2020Captioning with their individual information.

$85.00 per hour (one hour minimum)

2020captioning will need advance notice of the dates and times the service will be needed and the meeting join link(s). The general contact for 2020 is: 2020office@2020captioning.com or you can reach out directly to Chris Hopkins chris@archivecaptioning.com or Anne Hopkins anne@2020captioning.com with questions or to inquire about availability when the need arises.